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Bulletin Board
Business Meeting Minutes - held December 10th, 2011
Meeting was called to order by Wayne McJunkin – 2011 - President.
Meeting was called to order by Wayne McJunkin – 2011 - President.The minutes from last business meeting (1/8/11) were read by Debbie Lomas (Secretary)
The minutes from last business meeting (1/8/11) were read by Debbie Lomas (Secretary)A financial summary was given by Linda Rutland (Treasurer) Balance: $2487.77
A financial summary was given by Linda Rutland (Treasurer) Balance: $2487.77Announced the 2012 membership form was available to sign-up before you leave today.
Announced the 2012 membership form was available to sign-up before you leave today.Wayne asked if anyone needs to add their name to the ballot for Officers or Board members, John Parker asked to add his name to the Board Member list.
Wayne asked if anyone needs to add their name to the ballot for Officers or Board members, John Parker asked to add his name to the Board Member list.We opened up voting for new officers and Board Members, the ballot was discussed and no one else had volunteered for officers – 2012 Officers and Board Members are: President: Wayne McJunkin, Vice-President: Larry Griffin, Secretary: Debbie Lomas, Treasurer: Linda Rutland; Board Members: Frank McLane, Preston Wrenn, Todd Williams, Jerry Steele
We opened up voting for new officers and Board Members, the ballot was discussed and no one else had volunteered for officers – 2012 Officers and Board Members are: President: Wayne McJunkin, Vice-President: Larry Griffin, Secretary: Debbie Lomas, Treasurer: Linda Rutland; Board Members: Frank McLane, Preston Wrenn, Todd Williams, Jerry SteeleDiscussion to form committees:
Discussion to form committees: (1) Trophies – Todd Williams & Debbie Lomas – order and organize trophies for each race, pick-up and transport trophies.
(2) Rules – Mike O’Neil, John Parker, Preston Wrenn, Jerry Steele, and Shane Fox - need to come up with rules for SEMDTRA to follow; the rules will be brought to the Officers and Board members for approval.
(3) Duties of Races – Todd Williams, Preston Wrenn, Rick Lovette, and George Brewer – To insure that all track personnel are assigned and report to duty at each race.
(4) Track Promotional Committee – Wade Lomas & Fuzzy Hutto – to promote the SEMDTRA races with assistance from sponsors in that area of the race. Also to get our results out to Cycle News, Flattrack.com , etc.
All of the committees were voted on and approved.
Discussion to purchase Trackside software for registration and scoring purposes and need to purchase a lap top for the software. Motion was made and approved. We also collected donations for the software and laptop. (approx. 450.00)
Discussion to purchase Trackside software for registration and scoring purposes and need to purchase a lap top for the software. Motion was made and approved. We also collected donations for the software and laptop. (approx. 450.00)Discussion for purchasing (4-6) radios for the track personnel to use for communication during races: Ervin Brewer said he has some radios to donate but batteries would need to be purchased. (approx. cost is 150.00)
Discussion for purchasing (4-6) radios for the track personnel to use for communication during races: Ervin Brewer said he has some radios to donate but batteries would need to be purchased. (approx. cost is 150.00)Discussion for purchasing a starting light for our races. The light would be used at the tracks that do not have the light. A vote was taken: yes (18), no (10); Jerry Steele will be in charge of the light.
Discussion for purchasing a starting light for our races. The light would be used at the tracks that do not have the light. A vote was taken: yes (18), no (10); Jerry Steele will be in charge of the light.Discussion – Contract changes for Track owners: we will keep the fee for per entry rider; (2.00 per entry); Also adding a fee if track owner backs out
Discussion – Contract changes for Track owners: we will keep the fee for per entry rider; (2.00 per entry); Also adding a fee if track owner backs outDiscussion – Ambulance vs. EMT – discussions were about the importances of the 1st 5 mins. of someone that is critically injured, would rather have an ambulance. Tom Tyner (RN) brought up some important facts of equipment that you need to have at the tracks. Most tracks have an ambulance but a couple that do not – need to make sure we make change on track contracts that you must have an ambulance at the race.
Discussion – Ambulance vs. EMT – discussions were about the importances of the 1st 5 mins. of someone that is critically injured, would rather have an ambulance. Tom Tyner (RN) brought up some important facts of equipment that you need to have at the tracks. Most tracks have an ambulance but a couple that do not – need to make sure we make change on track contracts that you must have an ambulance at the race.Discussion - # of races in our series for 2012 – possible tracks listed below:
Discussion - # of races in our series for 2012 – possible tracks listed below:Aonia – not on an AMC race night, SEMDTRA race only ran by SEMDTRA
Aonia – not on an AMC race night, SEMDTRA race only ran by SEMDTRABuffalo – pending - need racers to go and check out
Buffalo – pending - need racers to go and check outGordon Park – pending
Gordon Park – pendingSwainsboro – pending (track requested Fri before Savannah race – double header
Swainsboro – pending (track requested Fri before Savannah race – double headerIron City – no banking (track issues to be corrected)
Iron City – no banking (track issues to be corrected)Oglethorpe – scheduled in November for the last race
Oglethorpe – scheduled in November for the last raceMid-Carolina (Neeses) – at least 2 races (could be used for a filler if another track doesn’t work out)
Mid-Carolina (Neeses) – at least 2 races (could be used for a filler if another track doesn’t work out) Woodleaf – approved to schedule a race
Woodleaf – approved to schedule a raceColeridge – approved to schedule a race (not in the cold weather time)
Coleridge – approved to schedule a race (not in the cold weather time)Palmetto – pending - safety issues were brought up – need to make changes on track before scheduling race
Palmetto – pending - safety issues were brought up – need to make changes on track before scheduling raceCarnesville – need to make sure of watering track – approved for schedule
Carnesville – need to make sure of watering track – approved for schedule(Possible drops of tracks: Palmetto, Swainsboro, Buffalo, Gordon Park)
We voted to drop 1 race – yes (21), no (6)Discussion – a suggestion was made to change the 40+ class, need to split the ages up again. Several points were made and we decided to leave it as is. No changes were made to any of our classes.
Discussion – a suggestion was made to change the 40+ class, need to split the ages up again. Several points were made and we decided to leave it as is. No changes were made to any of our classes.Meeting was adjourned
Meeting was adjourned President: Wayne McJunkin
Vice President: Larry Griffin
Secretary: Debbie Lomas
Treasurer: Linda Rutland
Webmaster: Laura DeAngelo
Board Members:
Frank McLane
Preston Wrenn
Todd Williams
Jerry Steele
